News

Introduction to Archives Cross Boundaries

I. Project Background

  Integrated search mechanisms of union catalogs are already common in domestic and foreign institutional repositories, while the scope of information integrated by such mechanisms is gradually expanding from region to state. This shows that the integration of scattered resources is an issue both users and information providers are concerned about. Considering that Taiwan still does not have an integrated search platform for archives in different agencies (institutions), the National Archives Administration (NAA) invited Academia Historica, Taiwan Historica, Academia Sinica Institute of Taiwan History, Academia Sinica Institute of Modern History, Academia Sinica Institute of History and Philology, National Central Library, National Taiwan University, Kaohsiung Museum of History, Institute of Hsinchu County History and Council for Cultural Affairs to join together in a discussion on the “Archives Cross Boundaries Project”, which was formulated in February 2009. The platform “Archives Cross Boundaries (ACROSS)” uses a distributed real-time integrated search method (Meta-search) and was completed in December 2009; it was employed by the “National Archives Information” website in March 2010. NAA will continue to expand the scope of information integration so that the platform will be ready for future cooperations with archives systems of other states.

II. System Overview

  ACROSS uses the MVC (Model-View-Controller) design pattern, and was developed using JSP/JAVA. The Hyint 2.0 search engine was adopted as its integrated search tool; MySQL database is employed in a web-based system framework to support different browsers, including Internet Explorer and Firefox.

  The system’s main functions include background management, website service information, Web2.0 personalized services, integrated search, knowledge guidance service and resource introduction. (Website:
http://across.archives.gov.tw)

III. System Features


1. The first cross agency archive integrated search platform
  Seeing the inconvenience of searching for archives in different institutional repositories, the NAA in 2009 began planning the first cross agency archive integrated search platform in Taiwan “Archives Cross Boundaries (ACROSS)”. The purpose for establishing ACROSS includes increasing the visibility of archives, making searches for archives more convenient, encouraging archive resource sharing, and promoting digital services. The scope of integration includes archives of government agencies (institutions), records produced by private institutions and organizations, and personal records of families or individuals. Archive media includes paper, photos, images, audiovisual files, music scores and electronic literature. The search system currently integrates 11 agencies with archives from 29 sources.The search system integrated 11 agencies with archives from 29 sources, and  currently integrates 9 agencies with archives from 21 sources.

2. A platform that possesses both meta-search and API technology
  General integrated search systems adopt meta-search technology for real time search. In order to improve the response time to queries, ACROSS integrates meta-search and API (Application programming interface) technology. The advantage of meta-search is that unlike centralized architectures, users can access the latest data without needing administrators to maintain catalog contents. Combined with API technology, information is directly presented on the application interface, which not only enhances the system’s query performance, but also provides additional data fields not shown by the source database.

 The 1st stage: 28 Databases were integrated in 2009,opened in March, 2010 

Agency
System Name
Database Description
Academia Historica
Academia Historica Digital Archive Database Search System
Academia Historica – National Government Archives
Academia Historica – Taiwan Provincial Government Land Administration Department Archives
Academia Historica – President Chiang Kai-shek’s Collections
Academia Historica – Archives of President Chiang Ching-kuo
Academia Historica – National Resources Commission Archives
Academia Historica – Archives of Vice President Chen Cheng
Taiwan Historica
Integrated search for archives from during the Japanese Rule and Taiwan’s Early Restoration
Taiwan Historica – Files of the Taiwan Provincial Administrative Executive Office
Taiwan Historica – Files of the Monopoly Bureau of the Taiwan Sudokufu
Taiwan Historica – Files of the Taiwan Sudokufu
Academia Sinica Institute of Taiwan History
Archaic Text Database
Archaic Text Database
Taiwan Archives Online
Taiwan Archives Online
Academia Sinica Institute of Modern History
Archive Catalog Database
Archive Catalog Database
Academia Sinica Institute of History and Philology
Database of the Grand Secretariat
Database of the Grand Secretariat
National Central Library
Taiwan Memory
Taiwan Memory – Taiwan Stone Tablets and Rubbings
Taiwan Memory – Ancient Land Deeds
Taiwan Memory – Taiwan Family Archives
Taiwan Memory – 19th Century Taiwan Pictures
Taiwan Memory – Taiwan Pictures and Photos from during the Japanese Rule
Taiwan Memory – Old Photos of Taipei City
Taiwan Memory – Graduation Albums from during the Japanese Rule
National Taiwan University Library
Dan-xin Files
Dan-xin Files
Kaohsiung Museum of History
Collection Search System
Kaohsiung Museum of History – Public Affairs
Kaohsiung Museum of History – Historical Materials and Literature
Kaohsiung Museum of History – Audiovisual Files and Pictures
Kaohsiung Museum of History – Industries
Institute of Hsinchu County History
Digital Archives System
Institute of Hsinchu County History Digital Archives System
Council for Cultural Affairs
National Repository of Cultural Heritage
National Repository of Cultural Heritage – Ancient Books
National Repository of Cultural Heritage – Old Photos
National Archives Administration
National Archives Information
National Archives Information

The 2nd stage: 22 Databases added in March, 2010
(There will be 50 Databases in total by the end of 2010)
 

Agency
System Name
Database Description
National Taiwan University Library
Academia Historica Digital Archive Database Search System
The Manuscripts of Kanori Ino
The Yasusada Tashiro Collection
Rubbings of Taiwan Cultural Relic
Books of Lyrics from Taiwanese Opera
The V. S. de Beausset Collection
 
Taiwan Historica
Taiwan Sotokufu Gazette Database System
Taiwan Sotokufu Gazette Database System
 
National Palace Museum
Palace Memorials and Grand Council Archives of Ching Dynasty
Palace Memorials and Grand Council Archives of Ching Dynasty
Index to Ching Archival Volumes
Index to Ching Archival Volumes
Database of Genealogical Documents
Database of Genealogical Documents
Database of Biographical Materials of Ching Historical Figures and
Biographical Packets and Drafts from the Archives of the Ching Historiography Institute
 
Database of Biographical Materials of Ching Historical Figures and
Biographical Packets and Drafts from the Archives of the Ching Historiography Institute
 
College of Law, National Taiwan University, National Taiwan University Library
Taiwan Colonial Statistics Database, TCSD
Taiwan Colonial Statistics Database, TCSD
National Chung Hsing University Library
Taiwan Agricultural History Digital Archives During the Japanese Colonial Period
Taiwan Agricultural History Digital Archives During the Japanese Colonial Period
National Taiwan University Library
Databaseof Taiwanese Old Photos
Databaseof Taiwanese Old Photos
Catalogue of Taiwanese Religion and Folklore
Catalogue of Taiwanese Religion and Folklore
College of Law, National Taiwan University
Legal Archive Database
Legal Archive Database
Legal Image Database
Legal Image Database
Database of Audiovisual Archives for Empirical Legal Studies
Database of Audiovisual Archives for Empirical Legal Studies
National Taiwan University Medical Library
Taiwan’s Valuable Medicine Materials Database
Cultural Relics Database
Old Publications Database
Periodicals Database
Photo Database
Chinese Taipei Film Archive
Center for Taiwan Film Digital Archives
Center for Taiwan Film Digital Archives


3. Innovative website knowledge guidance service
  Regarding common functions provided by domestic and foreign integrated search platforms, ACROSS has made a breakthrough in providing knowledge guidance services, which is further described below:

(1) Before a search is conducted: “Query Suggestions” are provided based on the first character a user inputs, making a list of all words and phrases that start with the character; users can directly click on words or phrases in the list to reduce input errors. ACROSS also provides “Related Query Suggestions” based on keywords that users input, comparing them with data in its database; this function helps users to expand the scope of their query.

(2) After a search is conducted: ACROSS further analyzes search results with an algorithm that considers the frequency and weight of keywords in its database, and creates an illustrated tree list of related keywords; results can also be browsed according to file name, theme and date. The knowledge guidance function enhances query services, and helps users to rapidly grasp the characteristics of search results and find the resources they need.

 
4. Website customization services

  ACROSS allows users to choose their own font size, background color, and create their own personal folder to store search results for future usage. Furthermore, based on their query habits, users can select frequently used databases, choose the number of results showed on each page and see the search time.

5. Web 2.0 interactive functions

  In response to future website development trends and to facilitate user-website interaction, ACROSS provides three Web 2.0 interactive functions, including recommendations, ratings and bookmarks. These functions allow users to recommend certain archives, and the system produces highly recommended archives based on the number recommendations, which increases user-user interaction and exchanges. Furthermore, the system also allows users to add bookmarks to external links in certain data, allowing them to extend their information network.

6. Automatic detection of the current condition of resources

  ACROSS provides a number of convenient management functions for system administrators, including account group permission, website service management, audit records and statistics. For system administrators to remain aware of the connection status of source websites, ACROSS provides a dynamic resource quality monitoring mechanism that automatically detects the connection status of resources and notifies the system administrator, bettering the platform’s overall service quality.
 

IV. Future Developments
  With consideration to future expansions to the scope of integration, plans have been made to expand hardware equipment and the platform’s architectural design. We will also enhance and add or modify website functions based on user opinions. We strive to use the latest information technologies to provide integrated search services that better meet user requirements.

 

Agency
System Name
Database Description
National Taiwan University Library
Academia Historica Digital Archive Database Search System
The Manuscripts of Kanori Ino
The Yasusada Tashiro Collection
Rubbings of Taiwan Cultural Relic
Books of Lyrics from Taiwanese Opera
The V. S. de Beausset Collection
 
Taiwan Historica
Taiwan Sotokufu Gazette Database System
Taiwan Sotokufu Gazette Database System
 
National Palace Museum
Palace Memorials and Grand Council Archives of Ching Dynasty
Palace Memorials and Grand Council Archives of Ching Dynasty
Index to Ching Archival Volumes
Index to Ching Archival Volumes
Database of Genealogical Documents
Database of Genealogical Documents
 
Database of Biographical Materials of Ching Historical Figures and
Biographical Packets and Drafts from the Archives of the Ching Historiography Institute
 
Database of Biographical Materials of Ching Historical Figures and
Biographical Packets and Drafts from the Archives of the Ching Historiography Institute
 
College of Law, National Taiwan University, National Taiwan University Library
Taiwan Colonial Statistics Database, TCSD
Taiwan Colonial Statistics Database, TCSD
National Chung Hsing University Library
Taiwan Agricultural History Digital Archives During the Japanese Colonial Period
Taiwan Agricultural History Digital Archives During the Japanese Colonial Period
National Taiwan University Library
Databaseof Taiwanese Old Photos
Databaseof Taiwanese Old Photos
Catalogue of Taiwanese Religion and Folklore
Catalogue of Taiwanese Religion and Folklore
College of Law, National Taiwan University
Legal Archive Database
Legal Archive Database
Legal Image Database
Legal Image Database
Database of Audiovisual Archives for Empirical Legal Studies
Database of Audiovisual Archives for Empirical Legal Studies
National Taiwan University Medical Library
Taiwan’s Valuable Medicine Materials Database
Cultural Relics Database
Old Publications Database
Periodicals Database
Photo Database
Chinese Taipei Film Archive
Center for Taiwan Film Digital Archives
Center for Taiwan Film Digital Archives

Last Updated: 2017-10-30
Visitor Counts: 19036